Low stock alerts help you maintain optimal inventory levels and never run out of products. This guide shows you how to set up and manage stock alerts.

1. Setting Reorder Points

For each product, set a reorder point:

  1. Go to the product in your inventory
  2. Find the "Reorder Point" field
  3. Enter the minimum stock level (e.g., if you want to reorder when stock falls to 10 units, enter 10)
  4. Set the "Reorder Quantity" (how much to order when low)
  5. Save the settings

2. Enabling Alerts

Configure how you want to be notified:

  • Go to Settings → Notifications
  • Enable "Low Stock Alerts"
  • Choose notification methods:
    • Email notifications
    • Dashboard alerts
    • SMS notifications (if configured)
  • Set alert frequency (daily, weekly, or real-time)

3. Viewing Low Stock Items

Check low stock items anytime:

  • Go to Inventory
  • Filter by "Low Stock"
  • View all products below their reorder point
  • See how many units are needed to reach reorder quantity

4. Low Stock Report

Generate a comprehensive report:

  1. Go to Reports → Inventory Reports
  2. Select "Low Stock Report"
  3. Choose date range and filters
  4. Generate and view the report
  5. Export to PDF or Excel for purchasing

5. Bulk Reorder Points

Set reorder points for multiple products:

  • Use bulk edit feature
  • Select multiple products
  • Set common reorder point
  • Or import reorder points via CSV

💡 Pro Tip

Set reorder points based on your average sales velocity and supplier lead times. If a product sells 10 units per week and takes 2 weeks to restock, set the reorder point to at least 20 units.